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HR Compliance Specialist

June 8, 2026

HR Compliance SpecialistReq number:R7832Employment type:Full timeWorksite flexibility:Remote<h2></h2><h2>Who we are</h2>CAI is a global services firm with over 9,000 associates worldwide and a yearly revenue of $1.3 billion+. We have over 40 years of excellence in uniting talent and technology to power the possible for our clients, colleagues, and communities. As a privately held company, we have the freedom and focus to do what is right—whatever it takes. Our tailor-made solutions create lasting results across the public and commercial sectors, and we are trailblazers in bringing neurodiversity to the enterprise.Job SummaryWe are looking for an HR Compliance Specialist ready to take us to the next level! If you have extensive HR Compliance knowledge with the ability to manage multiple projects and are looking for your next career move, apply now!Job DescriptionWe are looking for a HR Compliance Specialist to ensure our organization's adherence to internal processes/policies, employment laws and regulations. This position will be responsible for maintaining up-to-date knowledge of HR compliance, communicating law updates, policy development, auditing and special projects as assigned. Your expertise will be crucial in compiling and filing reports such as affirmative action plans and EEO-1 reports, as well as managing compliance software automation. With experience in HR compliance and Office365, you'll effectively manage multiple projects and collaborate with various teams to enhance our compliance strategies. This position will be full-time and remote.What You’ll Do<ul><li>Maintain up-to-date knowledge in employment law, regulation, and best practices within the HR space and client requirements</li><li>Communicate relevant law updates to the team for potential policy implementation. This task also includes the identification of any training requirements for state specific compliance and/or federal requirement</li><li>Drive HR process & policy owners and stakeholders to ensure that HR policies and processes follow applicable current employment/labor laws, including updating and/or developing new policies, sharing information, collaborating with other involved departments, and updating the Employee Manual</li><li>Compile data and file AAP Certification, EEO-1, and CA Pay Data Report. Prepare and file various reports including affirmative action plan (AAP), including preparation, monitoring, and analysis of AAPs and related compliance</li><li>Own compliance software automation for flow ensuring updates are maintained with internal intranet</li><li>Complete daily HRIS and Vendor Compliance administration</li><li>Ensures all required compliance training is rolled out through education, training, and guidance for managers and human resources and working with Learning Management Solutions to ensure timely rollout of annual training for global employees as applicable</li><li>Complete and file monthly, quarterly, and yearly reporting for federal, state, and local reporting as well as client required reporting </li><li>Complete I9 and E-Verify tasks as required</li><li>Respond to Immigration questions as it relates to internal inquiries and perform action as necessary</li><li>Maintain oversight of Vendor Compliance tracking</li><li>Additional duties as assigned</li></ul>What You'll NeedRequired:<ul><li>Bachelor's degree in Business, HR, Legal, or related field</li><li>3-5 years of HR Compliance experience as a multi-state employer</li><li>3–5-years’ experience with working knowledge of state and federal employment/labor laws and statues, including but not limited to FLSA, FMLA, ADA, Title VII, and other DOL regulations</li><li>2-3 years’ experience collecting, analyzing, and submitting data for various federal and state reporting requirements</li><li>5 years’ experience with Office365 (Outlook, Word, Excel, PowerPoint)</li><li>Experience researching and compiling information from various sources into one summary and finding alternate sources of information when faced with lack of data</li><li>Ability to manage multiple projects and activities simultaneously, with a strong ability to prioritize, organize and work effectively with minimal supervision required</li><li>Ability to think critically to identify process improvement; able to see the big picture; able to identify data that does not make sense</li><li>Experience working collaboratively with multiple teams, internal and/or external</li><li>Strong Experience building and editing Pivot tables in Excel, vlookup and other advanced formulas</li></ul>Preferred:<ul><li>Experience with HR Compliance and Employment Law as a Federal Contractor</li><li>Experience with drafting and reviewing employee handbooks and policies</li><li>Comfortable with reading and understanding contract and legal language</li></ul>Physical Demands<ul><li>Ability to safely and successfully perform the essential job functions</li><li>Sedentary work that involves sitting or remaining stationary most of the time with occasional need to move around the office to attend meetings, etc.</li><li>Ability to conduct repetitive tasks on a computer, utilizing a mouse, keyboard, and monitor</li></ul>#LI-GR1Reasonable accommodation statementIf you require a reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employment selection process, please direct your inquiries to application.accommodations@cai.io or (888) 824 – 8111.$60,000 - $65,000 per yearThe pay range for this position is listed above. Exact compensation may vary based on several factors, including location, experience, and education. Benefit packages include medical, dental, and vision insurance, as well as 401k retirement account access. Employees in this role receive paid time off and may also be entitled to paid sick leave and/or other paid time off as provided by applicable law.

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Common Interview Questions And Answers

1. HOW DO YOU PLAN YOUR DAY?

This is what this question poses: When do you focus and start working seriously? What are the hours you work optimally? Are you a night owl? A morning bird? Remote teams can be made up of people working on different shifts and around the world, so you won't necessarily be stuck in the 9-5 schedule if it's not for you...

2. HOW DO YOU USE THE DIFFERENT COMMUNICATION TOOLS IN DIFFERENT SITUATIONS?

When you're working on a remote team, there's no way to chat in the hallway between meetings or catch up on the latest project during an office carpool. Therefore, virtual communication will be absolutely essential to get your work done...

3. WHAT IS "WORKING REMOTE" REALLY FOR YOU?

Many people want to work remotely because of the flexibility it allows. You can work anywhere and at any time of the day...

4. WHAT DO YOU NEED IN YOUR PHYSICAL WORKSPACE TO SUCCEED IN YOUR WORK?

With this question, companies are looking to see what equipment they may need to provide you with and to verify how aware you are of what remote working could mean for you physically and logistically...

5. HOW DO YOU PROCESS INFORMATION?

Several years ago, I was working in a team to plan a big event. My supervisor made us all work as a team before the big day. One of our activities has been to find out how each of us processes information...

6. HOW DO YOU MANAGE THE CALENDAR AND THE PROGRAM? WHICH APPLICATIONS / SYSTEM DO YOU USE?

Or you may receive even more specific questions, such as: What's on your calendar? Do you plan blocks of time to do certain types of work? Do you have an open calendar that everyone can see?...

7. HOW DO YOU ORGANIZE FILES, LINKS, AND TABS ON YOUR COMPUTER?

Just like your schedule, how you track files and other information is very important. After all, everything is digital!...

8. HOW TO PRIORITIZE WORK?

The day I watched Marie Forleo's film separating the important from the urgent, my life changed. Not all remote jobs start fast, but most of them are...

9. HOW DO YOU PREPARE FOR A MEETING AND PREPARE A MEETING? WHAT DO YOU SEE HAPPENING DURING THE MEETING?

Just as communication is essential when working remotely, so is organization. Because you won't have those opportunities in the elevator or a casual conversation in the lunchroom, you should take advantage of the little time you have in a video or phone conference...

10. HOW DO YOU USE TECHNOLOGY ON A DAILY BASIS, IN YOUR WORK AND FOR YOUR PLEASURE?

This is a great question because it shows your comfort level with technology, which is very important for a remote worker because you will be working with technology over time...