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Part-time / Virtual Administrative Assistant (Marketing)

September 9, 2026

Company Description

A growing consulting firm servicing the needs of small to medium-sized organizations has a virtual, part-time opportunity for a marketing / administrative guru who is looking to offer their superior talents and creativity. If you're the right person, you will take immense pride in getting the job done accurately, bring extreme obsession over details, thinks in terms of processes, while at the same time possesses creativity and passion to offer and contribute to our success and growth.

Job Description

In addition to functioning as a right arm to the owner, some of your responsibilities include:

Assist in the preparation of proposals and presentation power points (make them look professional and aesthetically pleasing)
Create internal processes and systems for service offerings
Provide marketing support: Help with the creation of brand and build brand awareness; implement creative marketing strategies; manage company website and redesign; create marketing collateral and content, identify and expand marketing channels; plan, create and execute marketing campaigns;
Oversee website renovation and maintain website
Assist with bookkeeping in QuickBooks
Assist with HR & recruiting tasks
Provide general administrative and personal support

Qualifications

You should have the following passions, skills and education:

Beyond high school education preferred
A bachelor's degree is a plus. Advanced marketing training and certifications is of great benefit
Proven experience as an administrative assistant or relevant role
Excellent time management skills and ability to effectively prioritize tasks
Above average interpersonal and communication skills; excellent email and phone etiquette; a plus if you obsess with how things look, are worded, and grammar
Strong analytical, creative-thinking, and problem-solving skills
Demonstrated professionalism and accountability
Self-starter, who successfully initiates activity and works independently
Self-motivated with excellent project management skills
Highly organized with extreme attention to detail
Loves to create processes and systems
Passion for research and learning
A passion for marketing
Proficiency in Adobe and In-Design preferred; WordPress and basic HTML knowledge a plus
Must have excellent computer skills including advanced skills with Microsoft office and Google Suite products
Variety of Social Media knowledge preferred
Excellent social media skills

Additional Information

Location: Mostly remote with occasional needs to meet onsite

Office tools you will need to provide: Stable WIFI; working computer and webcam; cell phone

Work Schedule:

Monday thru Friday, ideally three days a week
Hours: Approximately 4 hours each working day (a set schedule is ideal).
Weekly hours to average between: 10-16 hours.

Interested applicants - email your resume along with your desired work schedule.

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Common Interview Questions And Answers

1. HOW DO YOU PLAN YOUR DAY?

This is what this question poses: When do you focus and start working seriously? What are the hours you work optimally? Are you a night owl? A morning bird? Remote teams can be made up of people working on different shifts and around the world, so you won't necessarily be stuck in the 9-5 schedule if it's not for you...

2. HOW DO YOU USE THE DIFFERENT COMMUNICATION TOOLS IN DIFFERENT SITUATIONS?

When you're working on a remote team, there's no way to chat in the hallway between meetings or catch up on the latest project during an office carpool. Therefore, virtual communication will be absolutely essential to get your work done...

3. WHAT IS "WORKING REMOTE" REALLY FOR YOU?

Many people want to work remotely because of the flexibility it allows. You can work anywhere and at any time of the day...

4. WHAT DO YOU NEED IN YOUR PHYSICAL WORKSPACE TO SUCCEED IN YOUR WORK?

With this question, companies are looking to see what equipment they may need to provide you with and to verify how aware you are of what remote working could mean for you physically and logistically...

5. HOW DO YOU PROCESS INFORMATION?

Several years ago, I was working in a team to plan a big event. My supervisor made us all work as a team before the big day. One of our activities has been to find out how each of us processes information...

6. HOW DO YOU MANAGE THE CALENDAR AND THE PROGRAM? WHICH APPLICATIONS / SYSTEM DO YOU USE?

Or you may receive even more specific questions, such as: What's on your calendar? Do you plan blocks of time to do certain types of work? Do you have an open calendar that everyone can see?...

7. HOW DO YOU ORGANIZE FILES, LINKS, AND TABS ON YOUR COMPUTER?

Just like your schedule, how you track files and other information is very important. After all, everything is digital!...

8. HOW TO PRIORITIZE WORK?

The day I watched Marie Forleo's film separating the important from the urgent, my life changed. Not all remote jobs start fast, but most of them are...

9. HOW DO YOU PREPARE FOR A MEETING AND PREPARE A MEETING? WHAT DO YOU SEE HAPPENING DURING THE MEETING?

Just as communication is essential when working remotely, so is organization. Because you won't have those opportunities in the elevator or a casual conversation in the lunchroom, you should take advantage of the little time you have in a video or phone conference...

10. HOW DO YOU USE TECHNOLOGY ON A DAILY BASIS, IN YOUR WORK AND FOR YOUR PLEASURE?

This is a great question because it shows your comfort level with technology, which is very important for a remote worker because you will be working with technology over time...