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Event Operations Manager - Event Production

May 14, 2026

|Current USA TODAY Co. Employees- Please ensure you are using our abbreviated process on the internal Careers site by logging into Dayforce through MyApps| <a rel="noreferrer noopener" href="https://nam11.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.usatodayco.com%2F&data=05%7C02%7CNRazzano%40gannett.com%7C566a18f307724ed5bf2408de1bec5ef6%7Cbc924c8d3e164e88bf26d7fcfb14f2d5%7C0%7C0%7C638978899171422657%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=IeNWVgBnHcQ8KDGGj%2FohsQJF%2BL%2FKWHQgbaIlyCxlHww%3D&reserved=0" id="menur18qg" target="_blank" title="https://nam11.safelinks.protection.outlook.com/?url=https%3a%2f%2fwww.usatodayco.com%2f&data=05%7c02%7cnrazzano%40gannett.com%7c566a18f307724ed5bf2408de1bec5ef6%7cbc924c8d3e164e88bf26d7fcfb14f2d5%7c0%7c0%7c638978899171422657%7cunknown%7ctwfpbgzsb3d8eyjfbxb0eu1hcgkionrydwusilyioiiwljaumdawmcisilaioijxaw4zmiisikfoijoitwfpbcisilduijoyfq%3d%3d%7c0%7c%7c%7c&sdata=ienwvgbnhcq8kdggj%2fohsqjf%2bl%2fkwhqgbailycxlhww%3d&reserved=0" aria-label="Link USA TODAY Co., Inc.">USA TODAY Co., Inc.</a> is a diversified media company with expansive reach at the national and local level dedicated to empowering and enriching communities. We seek to inspire, inform, and connect audiences as a sustainable, growth focused media and digital marketing solutions company. Through our trusted brands, including the USA TODAY NETWORK, comprised of the national publication, <a rel="noreferrer noopener" href="https://nam11.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.usatoday.com%2F&data=05%7C02%7CNRazzano%40gannett.com%7C566a18f307724ed5bf2408de1bec5ef6%7Cbc924c8d3e164e88bf26d7fcfb14f2d5%7C0%7C0%7C638978899171456320%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=oELbUpqZY7lKkecNsenGVdgDRnXvxr0L6%2FP%2FKOdJLFw%3D&reserved=0" id="menur18qi" target="_blank" title="https://nam11.safelinks.protection.outlook.com/?url=https%3a%2f%2fwww.usatoday.com%2f&data=05%7c02%7cnrazzano%40gannett.com%7c566a18f307724ed5bf2408de1bec5ef6%7cbc924c8d3e164e88bf26d7fcfb14f2d5%7c0%7c0%7c638978899171456320%7cunknown%7ctwfpbgzsb3d8eyjfbxb0eu1hcgkionrydwusilyioiiwljaumdawmcisilaioijxaw4zmiisikfoijoitwfpbcisilduijoyfq%3d%3d%7c0%7c%7c%7c&sdata=oelbupqzy7lkkecnsengvdgdrnxvxr0l6%2fp%2fkodjlfw%3d&reserved=0" aria-label="Link USA TODAY">USA TODAY</a>, and local media organizations, including our network of local properties, in the United States, and <a rel="noreferrer noopener" href="https://nam11.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.newsquest.co.uk%2F&data=05%7C02%7CNRazzano%40gannett.com%7C566a18f307724ed5bf2408de1bec5ef6%7Cbc924c8d3e164e88bf26d7fcfb14f2d5%7C0%7C0%7C638978899171479087%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=xzfkwNT6Tn4HfgUFSZ5UbBthbNfqmxACISQuWOBfkTI%3D&reserved=0" id="menur18qk" target="_blank" title="https://nam11.safelinks.protection.outlook.com/?url=https%3a%2f%2fwww.newsquest.co.uk%2f&data=05%7c02%7cnrazzano%40gannett.com%7c566a18f307724ed5bf2408de1bec5ef6%7cbc924c8d3e164e88bf26d7fcfb14f2d5%7c0%7c0%7c638978899171479087%7cunknown%7ctwfpbgzsb3d8eyjfbxb0eu1hcgkionrydwusilyioiiwljaumdawmcisilaioijxaw4zmiisikfoijoitwfpbcisilduijoyfq%3d%3d%7c0%7c%7c%7c&sdata=xzfkwnt6tn4hfgufsz5ubbthbnfqmxacisquwobfkti%3d&reserved=0" aria-label="Link Newsquest">Newsquest</a>, a wholly-owned subsidiary operating in the United Kingdom, we provide essential journalism, local content, and digital experiences to audiences and businesses. We deliver high-quality, trusted content with a commitment to balanced, unbiased journalism, where and when consumers want to engage. Our digital marketing solutions brand, <a rel="noreferrer noopener" href="https://nam11.safelinks.protection.outlook.com/?url=https%3A%2F%2Flocaliq.com%2F&data=05%7C02%7CNRazzano%40gannett.com%7C566a18f307724ed5bf2408de1bec5ef6%7Cbc924c8d3e164e88bf26d7fcfb14f2d5%7C0%7C0%7C638978899171498253%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=wS3LK59FxQVBAtfVqc8nBvmtqSQrRg%2Bbih3Y6hGLnjw%3D&reserved=0" id="menur18qm" target="_blank" title="https://nam11.safelinks.protection.outlook.com/?url=https%3a%2f%2flocaliq.com%2f&data=05%7c02%7cnrazzano%40gannett.com%7c566a18f307724ed5bf2408de1bec5ef6%7cbc924c8d3e164e88bf26d7fcfb14f2d5%7c0%7c0%7c638978899171498253%7cunknown%7ctwfpbgzsb3d8eyjfbxb0eu1hcgkionrydwusilyioiiwljaumdawmcisilaioijxaw4zmiisikfoijoitwfpbcisilduijoyfq%3d%3d%7c0%7c%7c%7c&sdata=ws3lk59fxqvbatfvqc8nbvmtqsqrrg%2bbih3y6hglnjw%3d&reserved=0" aria-label="Link LocaliQ">LocaliQ</a>, supports small and medium-sized businesses with innovative digital marketing products and solutions. USA TODAY Co. open roles are featured on various external job boards. When applying to a position at USA TODAY Co., you should be completing an application on <a href="https://www.gannett.com/careers/" target="_self">USA TODAY Co. Careers</a> via <a href="https://us63.dayforcehcm.com/" target="_self">Dayforce</a>. Job postings directing you to complete an application on other external sites may not be valid. If you are a California resident, you acknowledge that by applying for a job with us, this <a rel="noopener" href="https://www.usatodayco.com/california-privacy-rights/" target="_blank">California Job Applicant Privacy Notice </a>will apply to our collection, use, and disclosure of your personal information. To connect with us, visit <a rel="noopener" href="http://www.gannett.com/" target="_blank">www.usatodayco.com </a> <div> <a rel="noopener" href="http://www.gannett.com/" target="_blank"></a></div><div> <div> The Event Operations Manager is responsible for planning, producing, and executing operational components for assigned endurance events across the Ventures Endurance Events portfolio. This role supports events from initial planning and permitting through onsite execution and post-event closeout, working closely with cross-functional teams, vendors, municipalities, and internal stakeholders. This role is remote, with preference given to candidates located in or near the Chicago region due to event density, operational needs, and proximity to Ventures Endurance Events warehouse and office. The Event Operations Manager reports to the Sr. Event Operations Manager and supports multiple brands and event types across the organization. Travel and weekend work are required. The ideal candidate will have a passion for running or triathlon, and producing top-tier events. </div> <div> ESSENTIAL FUNCTIONS: </div> <div> <ul> <li style="font-family: tahoma, arial, helvetica, sans-serif; font-size: 10pt;">Plan, produce, and execute operational components for assigned events from contract execution through post-event closeout. </li> <li style="font-family: tahoma, arial, helvetica, sans-serif; font-size: 10pt;">Manage race-related operational elements including timelines, site plans, course layouts, public safety plans, and parking plans.</li> <li style="font-family: tahoma, arial, helvetica, sans-serif; font-size: 10pt;">Oversee event course and site layout development, load-in/load-out, and onsite execution.</li> <li style="font-family: tahoma, arial, helvetica, sans-serif; font-size: 10pt;">Manage onsite event inventories including equipment, branding, collateral, registration materials, and volunteer supplies.</li> <li style="font-family: tahoma, arial, helvetica, sans-serif; font-size: 10pt;">Secure and document required permits and approvals in coordination with internal leadership.</li> <li style="font-family: tahoma, arial, helvetica, sans-serif; font-size: 10pt;">Prepare and submit accurate documentation, maps, and supporting materials to municipalities, agencies, and partners.</li> <li style="font-family: tahoma, arial, helvetica, sans-serif; font-size: 10pt;">Establish and maintain effective working relationships with local jurisdictions, public agencies, and third-party partners.</li> <li style="font-family: tahoma, arial, helvetica, sans-serif; font-size: 10pt;">Conduct vendor and contractor outreach, quote analysis, negotiation, and management before, during, and after events.</li> <li style="font-family: tahoma, arial, helvetica, sans-serif; font-size: 10pt;">Track vendor contracts, deliverables, and payments, ensuring accuracy and timeliness.</li> <li style="font-family: tahoma, arial, helvetica, sans-serif; font-size: 10pt;">Support established event budgets and identify opportunities for cost savings and process improvements.</li> <li style="font-family: tahoma, arial, helvetica, sans-serif; font-size: 10pt;">Collaborate with Marketing, Volunteer, Customer Service, and other internal teams to ensure consistent participant communication.</li> <li style="font-family: tahoma, arial, helvetica, sans-serif; font-size: 10pt;">Support marketing and community engagement initiatives, including outreach to run clubs, community groups, and partners.</li> <li style="font-family: tahoma, arial, helvetica, sans-serif; font-size: 10pt;">Participate in community activations, expos, and promotional events as needed.</li> <li style="font-family: tahoma, arial, helvetica, sans-serif; font-size: 10pt;">Maintain a database of community and partner contacts and support event amenity programs.</li> <li style="font-family: tahoma, arial, helvetica, sans-serif; font-size: 10pt;">Provide onsite leadership for assigned events and contribute to long-term event development with a participant-first mindset. </li> </ul> </div> <div> </div> </div> <div style="margin: 0px; padding: 0px; user-select: text; color: #000000; font-family: 'Segoe UI', 'Segoe UI Web', Arial, Verdana, sans-serif; font-size: 12px; white-space: normal; background-color: #ffffff;"> <div> REQUIRED QUALIFICATIONS: <ul> <li style="font-family: tahoma, arial, helvetica, sans-serif; font-size: 10pt;">1–3+ years of event, race, or live event operations experience. </li> <li style="font-family: tahoma, arial, helvetica, sans-serif; font-size: 10pt;">Experience working outdoor athletic or endurance events preferred. </li> <li style="font-family: tahoma, arial, helvetica, sans-serif; font-size: 10pt;">Strong attention to detail with the ability to manage multiple projects and deadlines. </li> <li style="font-family: tahoma, arial, helvetica, sans-serif; font-size: 10pt;">Excellent verbal and written communication and customer service skills. </li> <li style="font-family: tahoma, arial, helvetica, sans-serif; font-size: 10pt;">Strong analytical, organizational, and problem-solving abilities. </li> <li style="font-family: tahoma, arial, helvetica, sans-serif; font-size: 10pt;">Demonstrated leadership and ability to work cross-functionally. </li> <li style="font-family: tahoma, arial, helvetica, sans-serif; font-size: 10pt;">Ability to lift and/or carry up to 50 lbs. </li> </ul> </div> <div> <h2> Location & Travel Requirements</h2> <ul> <li style="font-family: tahoma, arial, helvetica, sans-serif; font-size: 10pt;">This role is remote, with frequent travel to assigned events and markets.</li> <li style="font-family: tahoma, arial, helvetica, sans-serif; font-size: 10pt;">Candidates must be located within reasonable proximity to a major airport to support regular travel demands.</li> <li style="font-family: tahoma, arial, helvetica, sans-serif; font-size: 10pt;">Preference will be given to candidates based in the Chicago area due to event density, operational needs, and proximity to company resources.</li> <li style="font-family: tahoma, arial, helvetica, sans-serif; font-size: 10pt;">Significant travel and weekend work are required, particularly during peak event seasons.</li> </ul> </div> <div> ABOUT VENTURES ENDURANCE EVENTS </div> <div style="margin: 0px; padding: 0px; user-select: text; clear: both; cursor: text; overflow: visible; position: relative; direction: ltr;"> Ventures Endurance Events produces world-class, community-centric endurance events that engage, empower, and celebrate every participant. As part of USA TODAY Network Ventures, we create impactful consumer experiences through events, promotions, and technology that connect communities and partners nationwide. <div> #LI-REMOTE #LOCALiQ #LI-LL The annualized base salary for this role will range between $50,000 and $70,000.  Base compensation is reflective of many factors, including, but not limited to, the market in which one lives/works, individual education level, skills, certifications and experience. Note: variable compensation is not reflected in these figures and based on the role, may be applicable. </div> <div style="margin: 0px; padding: 0px; user-select: text; clear: both; cursor: text; overflow: visible; position: relative; direction: ltr;"> </div> </div> </div><div> <div>USA TODAY Co., Inc. is a proud equal opportunity employer committed to building and maintaining a diverse workforce. As such, we will consider all qualified applicants for employment and do not discriminate in connection with employment decisions on the basis of an applicant or employee’s race, color, national origin, ethnicity, ancestry, citizenship status, sex, gender, gender identity, gender expression, religion, age, marital status, personal appearance (including height and weight), sexual orientation, family responsibilities, physical or mental disability, medical condition, pregnancy status (including childbirth, breastfeeding or related medical conditions), education, genetic characteristics or information, political affiliation, military or veteran status or other classifications protected by applicable federal, state and local laws in the jurisdictions where USA TODAY Co. employs employees. In addition, USA TODAY Co., Inc. will provide applicants who require a reasonable accommodation, as a result of an applicant’s disability or religion, to complete this employment application and/or any other process in connection with an individuals’ application for employment with USA TODAY Co., Inc. Applicants who require such accommodation should contact USA TODAY Co., Inc.’s Recruitment Department at <a rel="noopener" href="mailto:Recruit@usatodayco.com" target="_blank">Recruit@usatodayco.com</a>. Applicants must be authorized to work in the applicable location. Applications from outside these regions will be removed from our system after submission.</div> </div>

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Common Interview Questions And Answers

1. HOW DO YOU PLAN YOUR DAY?

This is what this question poses: When do you focus and start working seriously? What are the hours you work optimally? Are you a night owl? A morning bird? Remote teams can be made up of people working on different shifts and around the world, so you won't necessarily be stuck in the 9-5 schedule if it's not for you...

2. HOW DO YOU USE THE DIFFERENT COMMUNICATION TOOLS IN DIFFERENT SITUATIONS?

When you're working on a remote team, there's no way to chat in the hallway between meetings or catch up on the latest project during an office carpool. Therefore, virtual communication will be absolutely essential to get your work done...

3. WHAT IS "WORKING REMOTE" REALLY FOR YOU?

Many people want to work remotely because of the flexibility it allows. You can work anywhere and at any time of the day...

4. WHAT DO YOU NEED IN YOUR PHYSICAL WORKSPACE TO SUCCEED IN YOUR WORK?

With this question, companies are looking to see what equipment they may need to provide you with and to verify how aware you are of what remote working could mean for you physically and logistically...

5. HOW DO YOU PROCESS INFORMATION?

Several years ago, I was working in a team to plan a big event. My supervisor made us all work as a team before the big day. One of our activities has been to find out how each of us processes information...

6. HOW DO YOU MANAGE THE CALENDAR AND THE PROGRAM? WHICH APPLICATIONS / SYSTEM DO YOU USE?

Or you may receive even more specific questions, such as: What's on your calendar? Do you plan blocks of time to do certain types of work? Do you have an open calendar that everyone can see?...

7. HOW DO YOU ORGANIZE FILES, LINKS, AND TABS ON YOUR COMPUTER?

Just like your schedule, how you track files and other information is very important. After all, everything is digital!...

8. HOW TO PRIORITIZE WORK?

The day I watched Marie Forleo's film separating the important from the urgent, my life changed. Not all remote jobs start fast, but most of them are...

9. HOW DO YOU PREPARE FOR A MEETING AND PREPARE A MEETING? WHAT DO YOU SEE HAPPENING DURING THE MEETING?

Just as communication is essential when working remotely, so is organization. Because you won't have those opportunities in the elevator or a casual conversation in the lunchroom, you should take advantage of the little time you have in a video or phone conference...

10. HOW DO YOU USE TECHNOLOGY ON A DAILY BASIS, IN YOUR WORK AND FOR YOUR PLEASURE?

This is a great question because it shows your comfort level with technology, which is very important for a remote worker because you will be working with technology over time...